Volunteer Application: 2022 Rare & Fine Wine Auction


Saturday, November 5, 2022 | 5:30pm to 10:30pm

JW Marriot Austin

110 E 2nd St, Austin, TX 78701

BBQ - Thursday, November 3, 2022 6:00pm - 8:00pm

Luncheon - Friday, November 4, 2022 | 12:00pm - 2:00pm


  • Please click "NEXT" to complete an online application for a volunteer position with the Wine & Food Foundation.

Thank you for your interest in volunteering for the 36th Rare & Fine Wine Auction

The Rare & Fine Wine Auction and Gala is the Wine & Food Foundation’s flagship event and our biggest fundraiser of the year. We use the funds we raise at this event to continue our mission to cultivate and invest in the wine and food community through education, appreciation, and enjoyment. 

The Rare & Fine Wine Auction is comprised of 3 signature events - Starting with a BBQ on Thursday, November 3, 2022, then a intimate Luncheon with the 2022 Featured Winemaker, Paul Hobbs, and culminating in a formal gala with a substantial live and silent auction.

We hope you will consider being a part of the Wine & Food Foundation's Volunteer Team for any and all events that you can attend.

To apply for a volunteer position, you must fill out the following application form.
Please review the guidelines below, by submitting your volunteer application you are acknowledging and accepting the terms outlined below:

- Volunteers must be at least 21 years old.

- Removal of products / wine from an event for personal use or consumption will result in immediate dismissal from the program and event.

- Report on time and ready to work for your shift.

- Respect other staff, volunteers, performers, vendors, and patrons.

- Be flexible: you might get asked to pitch in for another area if needed.

- Stay at your station for your entire shift (unless otherwise directed by staff).

Rare & Fine Wine Auction (RFW) Volunteer Opportunities

Set-Up Volunteers: 10:00am to 4:15pm

Help WFF staff set up venue, live + silent auction displays, activation spaces, set out signage, assemble anything onsite, assist with load-in and ballroom setup.

 In addition to the general volunteer requirements, Event Set-Up + Way-finding Volunteers must:

  • Be able to follow instructions
  • Be able to lift a case of wine (about 25 lbs)

Registration Volunteers: 4:00pm to 11:30pm

Welcoming and registering guests, helping guests find their seats at dinner, scribing during live auction, assist with checkout

In addition to the general volunteer requirements, Registration Volunteers must:

  • Be able to quickly learn answers to typical questions and give out accurate directions.
  • Be comfortable handling monetary transactions in cash and / or with a computer or ipad swiper.

Live & Silent Auction Volunteers: 4:00pm - 11:30pm

Helping with live auction questions +  silent auction bidding on mobile device/ Help with live auction items + silent auction flip and keeping items organized

Helping with silent auction bidding on guests phones or iPads. 

  • Auction volunteers will be stationed by the auction tables to answer any guest question regarding the auction and to encourage bidding.
  • Pack up all live + silent auction items and assist in getting to winner.
  • Be able to lift a case of wine (about 25 lbs).
  • Bonus if you enjoy sales

Way Finding: 4:00pm - 11:30pm

Assist with helping guests around the event, help with mobile bidding, assisting with moving live auction items.

  • Be able to follow instructions
  • Be able to lift a case of wine (about 25 lbs)

Bottle Presenter Volunteers: 4:00pm - 11:30pm

Present Bottles for Live Auction from Stage

  • Be able to follow instructions
  • Be comfortable in front of a large crowd

BBQ + Luncheon Membership Volunteers: 

BBQ - 11/3 - 4:00pm - 9:00pm
Luncheon - 11/4 - 10:00am - 3:00pm

Assist with answering questions and helping build WFF membership awareness. Answering any questions about Wine & Food Foundation's mission and events. We will provide you with all the information you need to know.

  • Must enjoy people and sales.

 In addition, ALL volunteers must:

  • Be able to lift a case of wine (about 25 lbs).
  • Be flexible, you might get asked to pitch in for another area if needed.
  • Stay at your station for your entire shift (unless otherwise directed by staff).
For which position would you like to be considered?*
You may select more than one position.
You will be asked to provide your TABC Certification if you are pouring at the event
Have you previously worked for a Wine & Food Foundation Event?*
Toast of Texas, Rare & Fine Wine Auction, Big Reds and Bubbles, Austin Wine Experience, IMBIBE Classes

Primary Contact Information

Name*
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Please upload a copy of your TABC Certification. Any format is accepted. You are also welcome to email volunteer@winefoodfoundation.org.
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